HubChat · Proof of concept

Every reply, already briefed.

HubChat sits beside your inbox and reads the CRM record of whoever just emailed you: their properties, their deals, their history. Then drafts a reply that already has the context right.

This is an internal proof of concept, not a released product. Being built and used in-house.

Gmail KAYAI
DR
Dana RothRe: renewal, and one question
09:14

"Before we renew, can you remind me what we agreed on the second seat? And are we still down for the March session?"

K What KayAI already knows
Renewal due 14 days Second seat added Jan March session RSVP yes Owner you
Suggested reply

Use this Rewrite Log to HubSpot
What it does

Built for one job.

It reads the record first

Before it writes a word, HubChat pulls the sender's full HubSpot record: every property, their lifecycle stage, their owner, their company. The draft answers the question rather than guessing at it.

The CRM updates itself

The reply, and anything it changed, is written back to HubSpot as it happens. No more choosing between answering quickly and logging it properly.

You are still the sender

HubChat drafts. You read it, change what you want, and send. Nothing leaves your account without a person deciding it should.

How it works

Three things, and it is running.

The same HubSpot key that runs the rest of the suite. Nothing new to obtain, nothing new to secure.

01

Already connected

Your key lives in KayAI, so HubChat arrives knowing your portal on the day you turn it on.

pat-na1-•••••••• → connected
02

Open an email

HubChat matches the sender to their contact record and reads it. If they are not in HubSpot yet, it says so rather than inventing a history.

dana@northgate.co → matched
03

Read the draft, send it

A reply that already has the dates, the amounts and the commitments right. Change what you want. Press send.

3 facts cited → ready to send
How it behaves

What it does and does not do.

It does not send on its own

Nothing leaves your account without you pressing send. An assistant that emails your customers unsupervised is a liability, not a feature.

It does not invent a history

If a sender has no record, or the record is thin, HubChat says so. A confident draft built on nothing is worse than no draft.

Your data is not training anything

Your CRM and your email are read to answer the message in front of you, and for nothing else.

This is a proof of concept

Built and running internally. Not a certified product, but it works and is being refined for real use.

Included with KayAI

Built in-house. Not a public release.

HubChat is included with every KayAI subscription. A$49 a month, five users, one HubSpot connection. Everything you see in this suite.